Batch Documents

Schools can generate multiple parent notification letters for students in the ELL program. The student search feature uses Smart Lists to find multiple ELL students as follows:

• Initial/Annual Letter – for J, J(50), M(06) and L students only

• Functionally English Proficient Letter – for M(03) and I(06) students only

Once notices are generated, the individual student ELL worksheet is updated.

NOTE: To print an individual letter, go to the student's ELL Worksheet and select the Parent Notification tab.

To generate notices:

1. Select School Profile from the Navigation Menu.
   

2. Search for the School.

3. Select the Batch Documents tab.

4. Select the appropriate Document Group and Document Name.

5. Click Add.

6. Select Document then click OK.

7. Enter Letter Date.

8. Enter Optional Description.
   
   NOTE: The Preview Document link displays an example document and contains no data.
    

9. Add students. Use the standard search box to find specific individuals. Or click Add Multiple Students using the Smart List tab or the Use Search tab to find multiple students. Please note that the Smart Lists tab displays multiple ELL students as follows:

• Initial/Annual Letter – for J, J(50), M(06) and L students only

• Functionally English Proficient Letter – for M(03) and I(06) students only
   

10. After selecting students, click Save.

11. The Actions menu now displays the following links:

• Generate Notifications - Clicking this link will update all the Parent Notifications tab of each student's ELL Worksheet.

• Print Notifications - This link displays conditionally after the Generate Notifications link is clicked. Clicking Print Notifications will present a PDF letter for all selected students.  

• Confirm Notifications - This link displays conditionally after the Print Notifications link is clicked. Clicking Confirm Notifications will close the batch and update the student’s worksheet with current demographic data and parent notification date (for new ELL students).