The student's Immigrant Children and Youth (ICY) Worksheet provides background information on a student's ICY eligibility status. It also provides schools with the ability to override an ICY eligibility status in specific cases when the system cannot accurately measure an individual student's circumstance.
Current ICY Status
This is the "real time" ICY status of a student. The system analyzes student data, and all three must be true (i.e., "Eligible') for the student to qualify for ICY services:
Student's country is not the U.S. or a U.S. territory.
Student is within 3 and 20 years of age
Student has been in the DOE for less than three years.
ICY Count Status
Every school year, the DOE does a formal count of students who meet the requirements described above. This is a one-time count taken at the beginning of the school year. As such, the ICY Status field in the ICY Count Status box reflects the student's ICY status at the point in time at which the count was taken, and as such displays Yes, No or Blank.
EXAMPLE: Reading the Current ICY Status and ICY Count Status
For example, a new 8-year-old student named Kaori from Japan is enrolled in a DOE school two months after school started. Her profile indicates that she meets all three qualifiers for ICY services.
In the Current ICY Status box, the ICY Status will say Yes.
But, in the ICY
Count Status box, the ICY
Status will be Blank.
Kaori entered the school too late for her ICY eligibility to be recorded
in the ICY Count. However,
she does qualify for ICY services, and her Current
ICY Status indicates this. Next school year, when the ICY Count
is taken, in the ICY Count Status
box, the ICY Status will say
Yes.
Override First Active Date
In some cases, the system may not be able to correctly identify a student's ICY eligibility. In such cases, the school can do a manual override of the student's ICY eligibility by changing the First Active Date. Some example scenarios include:
An ICY-eligible student named Pierre was in a DOE school for 1 year then left the country for 4 years. He returns to the DOE system, but upon his return, the system finds him ineligible because more than three years have passed since he first entered the DOE. But Pierre is eligible for 2 more years of ICY services. The school can override this by calculating how many days Pierre has actually been in U.S. schools (both Hawaii DOE and other US schools) and entering these figures in the Number of Days in HIDOE School(s) and Number of Days in Other US Schools (Not HIDOE) respectively. The As Of Date allows the application to calculate the number of days that the student has been in school using this new information and determines if the student is still eligible.
An 8-year-old student from Korea named Sun attended a California public school for three years. When she was 11, her family moved to Hawaii, and Sun was enrolled in a Hawaii DOE School. The system finds Sun eligible for ICY services because she meets the criteria. However, having been in a U.S. public for three years, she actually does not qualify. The school can override her eligibility by recording the Number of Days in Other US Schools (Not HIDOE) to reflect the three years she attended school in California.
You can add more details in the Supplementary Information Relating to ICY Status box. However, this box is for information only and is not used to calculate eligibility.