The Incident screen is used to gather high level information about an incident.
When a new Incident Report is added, the following information is displayed by default, and cannot be changed:
Incident Report Number - Created automatically when the Incident Report is saved for the first time. The number consists of the school code, the 4-digit school year, and an automatically incremented number.
School Name and Code - This is based on the user profile of the person creating the Incident Report.
Verified - Yes or No indicates that at least one Offense Type has been verified.
Enter the following information (except for information that is read-only and is system generated):
Input Date - Date the Incident Report is being entered into the system.
Filed Date - Date the Incident Report was filed. This may be an earlier date than the Input Date. Once the Filed Date is entered, the Incident Form is locked as a version.
School Year - The school year during which the incident took place. This defaults to the current school year. Required field.
Summer School - If the Summer School checkbox is checked, the student cannot be suspended. See the Suspension disciplinary action comments.
Person initiating incident information - This is the name of the person who reported the incident, not necessarily the person who is entering the information into the system. This can be imported from the directory by clicking on the Import button, or the name can be typed in. The person reporting the incident can be selected from your own school or from another school. Required field.
Job Position - Position of the person initiating the incident information. If the person's name is imported from the directory, their position will be displayed by default, but the displayed information can be modified if necessary.
Incident date - Enter the date the incident occurred. Required field.
Incident time - Enter the time of the incident and indicate whether it is AM or PM.
Location - Select from a drop-down list whether the incident happened on campus, on another DOE premise, on DOE transportation, on a DOE-sponsored activity, or in a non-DOE related location.
If Other - Describe the location if Other was selected from the Location Details drop-down list.
Location Details - Enter details if more information is desired (e.g. the classroom in which an incident occurred).
Police Report Number - Report number of police department.
Police Officer Name - If the police were involved, enter the name of the officer filing the report.
Police Officer Badge Number - The badge number of the officer whose name is entered in the previous field.
Summary Statement of Acts Committed - This is a free-form text box where additional information can be added about the investigation.