Document Eligibility Determination

Use the Eligibility Determination screen to document the consensus reached by the Student Team regarding a student's eligibility for services.
 

Before proceeding, please read important background about Eligibility Determination or see eCSSS Eligibility Scenarios.

To document Eligibility Determination, do the following:

1. Search for a student and select the appropriate Referral.

2. Highlight DEFINE NEEDS. The Actions menu selections will change.

3. Select New Eligibility Determination from the menu. The Eligibility Determination window will open.

4. Enter information into tabs, as appropriate:
    

   • Current Performance - View only for IDEA. Editable for 504. Information populated from input of Current Performance.
      

   • Assessment Summary - View only. Information populated from assessors' summary tab.
      

   • Evaluation Summary - Please note:
      

   • • Read-Only Fields - These four fields - Evaluation, Evaluation Type, Applicable Regulation and Assessment Needed - display information from the Evaluation Status document and cannot be edited.
        

     • Evaluation Summary - This field is available for IDEA referrals only. Enter a summary of the student's challenges. This summary is based on previously gathered information, including Current Performance and the Assessment Summary. This will be printed to the first part of the Evaluation Summary Report.
       
        

   • Eligibility Decision - Functions on this tab differ for 504 and IDEA
     
     See instructions for 504.
     See instructions for IDEA.
      

   • Key Dates - Please note the following:
      

   • Eligibility Decision Date - Enter in MMDDYY format. (Tips for entering dates.) This is required only when Filed Date is entered and Eligibility Determination document is saved. This will close the 60-Day Timeline.
      

   • Filed Date - This is the date you are committing the document to school records (i.e., similar to filing it into a student’s folder). For Eligibility Determination, it is the date the Evaluation Summary Report had been provided to the parent.

    

IMPORTANT NOTE: Entering a Filed Date then saving the Eligibility Determination will cause the document to be versioned. (Learn more.) Filed Date fields are shown below for 504 and IDEA respectively.

• Reevaluation Due Date - 3 years after the Eligibility Decision Date. This date is automatically calculated and cannot be edited.
   

• Date Fields for IDEA only - Take note of the following Key Dates that apply to IDEA referrals only:

• 1. Filed Date - The Filed Date is the date the Evaluation Summary Report Provided to Parent.

  2. 30-Day Due Date - This applies to Initial evaluations only.  The date is automatically calculated and based on the Eligibility Decision Date.  A conference to develop the initial IEP must be conducted by this date - or 15 days of the 102b School Received Consent Form date, if sooner.  See Initial IEP Due Date.

  3. Rescission Date - This applies for Reevaluations only.

     1. On the Eligibility Determination tab, the school answers No to Student Continues To Meet Eligibility Requirements.

     2. After doing so, the school enters an Eligibility Decision Date on the Key Dates tab. The decision date automatically becomes the Rescission Date.

     4. New Reeval Due Date per Agreement - The reevaluation due date will automatically be reset to 3 years from the Provided to Parent Date on the Prior Written Notice that documents the agreement made by the school and the parent that a triennial reevaluation is not necessary

      

5. Click OK. Please note:

   • SLD Worksheet - This is saved only if the Eligibility Determination is saved.

   • Required fields for Eligibility Determination - Requirements differ if document is draft or complete.

   • • Draft - Eligibility Decision Date

     • Complete (i.e. required to enter a File Date) - Decision Date, Evaluation Summary, Eligibility Worksheet fields and corresponding criteria worksheet. Filed Date for IDEA is the date the Evaluation Summary Report was provided to the parents.
        

6. To print Evaluation Summary Report, click Print Form. This button is displayed only after you click Save.

7. If you wish to edit the Eligibility Determination but it was saved with a Filed Date, you may create a New Version.

For an overview, see Student Support Process - Quick Guide.