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Part III-Roles: DOE Review |
State of hawaii departement of education
electronic Comprehensive Student Support System (eCSSS)
Service Verification Module (SVM)
The users in this role will be responsible for:
DOE Approval of Billable Logs (School level function)
Managing System Validation Errors (School and District level function)
Approving records submitted for payment (District level function)
Navigation: Service Mgmt > Billable Log tab > Ready for DOE Approval > Go
After Agencies have approved Billable Log records, School and District level personnel will review and approve or reject the records and manage validation errors on the Billable Log tab. Once approved by the DOE, records may be submitted for payment on the Submit for Payment tab.
Tasks:
§ Approve a Billable Log Record
§ Review Billable Log validation errors
§ Reject an Aggregate Log Record (DEMO)
§ Remove a Billable Log Record from the Submit for Payment tab (DEMO)
§ Approve Aggregate Log Records
Navigational Workflow:
Login to eCSSS with appropriate security rights.
Select Service Mgmt from the eCSSS Home screen:
Select the Billable Log tab:
Select Ready for DOE Approval in the Select Task View drop-down list. Click Go.
Check the Filter Results checkbox and select your Agency in the Agency drop-down list. Click the Filter button.
Select a record for review and click Open to examine record details. Close the record when done.
Check the box next to the record(s) you would like to approve and click the DOE Approved button:
In this example, check all records displayed for your test student
Click OK to confirm the approval.
Check data entered:
c In “General” Task View, the DOE column for the records you approved displays an “X”
Navigational Workflow:
Login to eCSSS with appropriate security rights.
Select Service Mgmt from the eCSSS Home screen:
Select the Billable Log tab:
Select Work with Errors in the Select Task View drop-down list. Click Go.
Check the Filter Results checkbox and select the Agency created for this training in the Agency drop-down list. Click the Filter button.
Select the record for your training Agency that has a Status of “Error”.
Click Open to examine the record details. Note the Log ID for the record ___________
Select the Errors tab. Select the first error listed and examine the information in the Detailed Error Description field.
Ignore errors. Select the first record and click the Ignore button.
Enter “TRAINING” in the Decision Reason field. Click the OK button.
Repeat steps 10 and 11 for remaining errors.
Click the Save button on the Billable Log. Click the Close button.
Check data entered:
c In “General” task view, the record you managed errors for displays “Validated” in the Status column
AGENCY SUBMITS RECORDS FOR PAYMENT
Navigational Workflow:
Login to eCSSS with appropriate security rights.
Select Service Mgmt from the eCSSS Home screen:
Select the Submit for Payment tab:
Select Need DOE Approval (Submitted Flat-Rate Records) in the Select Task View drop-down list. Click Go.
Check the Filter Results checkbox and select your Agency in the Agency drop-down list. Click the Filter button.
Select the first record in the filtered list and click the Open button.
The Aggregate Log screen opens. Select the first record in the Providers list. Provider Billable Logs display in the list below.
Click the Open button to review log details (optional). Close the record when done.
Check the Approve checkbox.
Click the Save button. Click the Close button.
Check data:
c In “General” task view, the record you approved displays “Approved” in the Status column