About Billable Services
There are several ways that service providers
document their services in eCSSS, but for those services to be paid for
by the DOE, the services must be logged as billable services.
The two key processes required to make your
record billable are (1) providing billable service information and (2)
linking your service record to a Request
for Provider (RFP) document:
Providing
billable service information - The record where you document
your services will have a Billable
checkbox that when marked requires you to provide additional information.
Checking Billable will require
that you provide additional information, as pictured below (NOTE:
Layouts different on other screens, but the same fields are displayed):
Clicking Billable also allows
you to link the RFP, which happens in the next step.
Linking
to Request for Provider document - A Request
for Provider (RFP) is a formal request made by the DOE for
contracted services that are to be given to an individual student.
After logging a billable service, you must link the document containing
that information to an RFP. Only billable services that are linked
can be paid for.
WHEN YOU CANNOT LINK RFP: See
this page to troubleshoot
any problems you have linking to an RFP.
Where to Log Billable Services
Depending on your role and where you are in
the process, you can document billable services in the Service
Log. Here is a quick reference
for accessing the Service Log:
- Navigation Menu >
Service Log - In the Service
Record of the Service
Log, marking the Billable checkbox starts the process of making
the service billable. Once the record is linked, the service can be
paid for by the DOE. Learn more.
- Student Profile >
Supports tab - Some
supports are provided by service providers, and the Supports
tab provides a means for
them to log billable services. Currently, billable service records
can be entered in:
- Student
Profile > Referral > Plan - Service Providers can
access the Service Log
within the individual IEP
or MP.
- Student Profile > Referral > PLAN > Plan Type
> Service > Requested Service Provider > Service
Log
- Student
Profile > Referral > Evaluation > Assessment Report
- As part of the process to determine whether a student is eligible
for services, the school might proceed with an assessment of the student
(see About
Assessment). This may require services from assessors who are
contracted by the DOE to conduct assessment sessions with the student.
When these contracted providers document the assessment session, they
can mark their services as billable services.