ELL: Notify Parents

The ELL Process:

1. About English Language Learner (ELL)

2. Identify Students

3. Determine Need

4. Place Student in Program

5. Notify Parents

6. Track Progress

7. Indicate Alternate Test and/or IDEA/504 Accommodations

8. Exit Student from Program, Monitor Progress

9. Summary Boxes in the ELL Worksheet

Once a school places a student in a program, the school must notify the parents. The school can use eCSSS to generate the following letters:

• Parent Notification: Initial/Annual – for J, J(50), M(06) and L students only

• Parent Notification: Functionally English Proficient – for M(03) and I(06) students only

Schools can either:

• Print multiple notices through a batch process. [See instructions on School Profile.]

• Print an individual notice from the Parent Notification tab of the ELL Worksheet. [See instructions below.]

Once the system generates the notices, whether individual or batch,  the Parent Notification tab is updated to note when the notification was generated.

Print Individual Notices

1. Search for a student
2. Select the Supports tab.
3. Expand Programs.
4. Highlight the ELL Worksheet you need to update. The Actions menu will change.
5. Select Open Program. The ELL Worksheet is displayed.
6. Select the Parent Notification tab.
7. Click New Version.
8. Provide a reason for the New Version, then click OK.
9. Click Add.
10. Provide relevant information in the ELL Parent Notification form.
11. Click Save. After saving, the Print Form button is displayed in the window on the bottom left.
12. Close the ELL Parent Notification form.

13. If the letter has a Status = PRINTED, then highlight the letter in the list and click Print Confirm. Confirming the letter indicates it is complete and cannot be updated. If this is a new ELL student and the letter is an Initial/Annual notification, then the Parent Notification Date will automatically be updated in the ELL worksheet Timeline.