Creating a Report

The DOE information database is refreshed every night at midnight. This includes information that comes off the VAX. Please keep in mind that your report results will reflect information that is current as of the last time the refresh was completed.

 

To create a report:

 

  1. Select Reports from the Navigation Menu.
    reports-sel.jpg
     

  2. On the Reports tab, highlight the report Category, then a report Name. See CSSS Reports and SpEd Reports for complete listing of where reports are located.

    Groups
    , Schedule and Archive tabs are available to ADVANCED USERS only.

    SelectCSSS-report.jpg
     

  3. Enter required parameters (identified by a red asterisk *). Parameters vary according to the selected report.
    reportparam.jpg
     

  4. Optionally, click Add Parameter to apply additional parameters to your report (e.g., Grade, Ethnicity, Gender, etc.). NOTE: Doing so adds parameters one at a time. You can use the drop-down to change the default parameter.
    paramlist.jpg
    Default parameters change each time you click Add Parameter and will display in the order that appears in the drop-down list. If you are not using a parameter, remove it by clicking x.jpg. Unused parameters must be hidden.
     

  5. Click Save Parameters if you want to use the same parameter combination for a future report.
     

  6. Select a Report Mode.
    reportmode.jpg

    Use the appropriate mode that suits your situation:

    FOR ALL USERS:

 

FOR ADVANCED USERS ONLY:

  1. FOR ADVANCED USERS ONLY: Check Save to Report Archive if you want to access the same report later (available on the Archive tab).

  2. Select a report Output Format.
     

      • HTML Page - Scroll up to see this selection

      • Adobe PDF

      • Excel

      • CSV - Information is presented with data separated by commas, or Comma-Separated Values.
         

  1. Click Generate Report.
    image131.gif
     

  2. DOWNLOADING EXCEL OR CSV REPORTS:  Save the report instead of printing or opening it. This allows you to work with the data off-line.

    If the window displays a bar that says, "To help protect ... ," click the bar and select Download File ...  

    activeX-1.jpg

    When you see this dialog box, click Save, and save the file to your computer.

    save-excel.jpg
     

Learn more: