The DOE information database is refreshed every night at midnight. This includes information that comes off the VAX. Please keep in mind that your report results will reflect information that is current as of the last time the refresh was completed.
To create a report:
Select Reports
from the Navigation Menu.
On the Reports
tab, highlight the report Category,
then a report Name. See CSSS
Reports and SpEd
Reports for complete listing of where reports are located.
Groups, Schedule and
Archive
tabs are available to ADVANCED USERS
only.
Enter required parameters
(identified by a red asterisk *).
Parameters vary according to the selected report.
Optionally, click Add
Parameter to apply additional parameters to your report (e.g.,
Grade, Ethnicity,
Gender, etc.). NOTE:
Doing so adds parameters one at a time. You can use the drop-down
to change the default parameter.
Default parameters change each time you click Add
Parameter and will display in the order that appears in the
drop-down list. If you are not using a parameter, remove it by clicking
. Unused parameters must be hidden.
Click Save Parameters
if you want to use the same parameter combination for a future report.
Select a Report Mode.
Use the appropriate mode that suits your situation:
FOR ALL USERS:
On-demand Report - When you want a single report to be generated after parameters have been selected. You can archive these reports.
FOR ADVANCED USERS ONLY:
Scheduled Report - When you want to run the report on a scheduled basis. The reports can be accessed on the Archive tab.
Group
Report - When you want to add the report to a group. Reports can be added
to a selected group, and the group can then be processed in a
single step rather than having to run each report individually.
FOR ADVANCED USERS ONLY: Check Save to Report Archive if you want to access the same report later (available on the Archive tab).
Select a report Output
Format.
HTML Page - Scroll up to see this selection
Adobe PDF
Excel
CSV - Information is presented with data separated
by commas, or Comma-Separated Values.
Click Generate Report.
DOWNLOADING EXCEL
OR CSV REPORTS: Save
the report instead of printing or opening it. This allows you to work
with the data off-line.
If the window displays a bar that says, "To
help protect ... ," click the bar and select Download
File ...
When you see this dialog box, click Save,
and save the file to your computer.
Learn more: