About the Student Profile

The Student Profile is the “master” record for each student and serves as the starting point for recording all support activity. You access the Student Profile by first searching for a student

The Student Profile screen provides access to the following:

• Comprehensive Student Support Services record – Information includes demographics, referral history, behavior, program involvement, contacts, health summary, Release of Information, and Department of Health data.

• Quick access to key documentation tools – Central screen for documenting support activity through all stages of the Student Support Process and Continuum of Proactive Student Supports.

The Student Profile contains the student's Demographics Summary across the top of the record, as well as on the Demographics tab of the profile.

You can create one or more lists of students from the Home page, then set one of the lists to be your bookmark list, which is accessed through the drop-down list shown below (pictured as -- Default -- below). Clicking the Add to Student List link (boxed under the LiveSearch field) adds the current Student Profile record to the bookmark drop-down list.

Tabs in the Student Profile

The Student Profile contains several tabbed pages that allow you to perform a variety of functions related to the student.

The following additional tabs are shown on Page 2 of the Student Profile, which you can navigate to by selecting Page 2 in the Select Profile View field in the top right corner of the screen.

Page 1

The following tabs are the default tabs that display once you locate a student record. NOTE: You can change the default display of tabs in the Student Profile by using the User Preferences function.

• Demographics - Displays general demographic information about the student. This information is imported from the Student Information System (SIS) and cannot be modified within eCSSS.
• Status - Displays lunch status, language information, and Statewide Assessment scores. This tab is read-only and cannot be edited.
• Contact – Lists contacts for the students. Contacts are individuals associated with a specific student, such as relatives or caregivers. The information that comes from the Student Information System (SIS) cannot be modified within eCSSS. However, eCSSS users are able to add more contacts, as appropriate.
• Team – A group of individuals who collaborate to address a student's needs. Tab is blank if no team has been assembled for the student. Otherwise, you will see member listings that display the person's position, name and indication regarding whether the member is a Care Coordinator and/or IEP Coordinator.  
• Concerns -- The Continuum of Proactive Student Supports originates with Concerns.  Concern Inputs, SMART Goals and Interventions are documented in the Concerns tab.
• Supports – Provides a single point of reference for all active supports being provided for a student, including Walk-Counseling, Programs, Interventions, and Related Services.
• Measures - Measures provide a way to track a student's progress using a variety of assessments. Assessments may be standardized tests or other means of measuring a student's progress. By looking at how the student does on measures over time, it is possible to determine the effectiveness of specific interventions.
• Progress Charts - Progress Charts provide a way to visualize which supports successfully contribute to the student's progress. Progress Charts can be used to combine information from Measures and Supports/Services to show which particular support or combination of supports and services result in improvement.
• Conferences -- Provides a single point of reference for general student support conferences as well as Referral conferences.
• Referral – Used to document all referrals in eCSSS. Through a referral, you are able to develop IEPs or 504 Plans via the Student Support Process (SSP). The Referral tab employs an expandable view, which optimizes the way you access information.
• Program - Displays a summarized view of plan information (i.e., 504 Plan or IEP). This tab is also used to update placement of attendance, level of support and whether parents decline FAPE.
• Incidents - School-related incidents, including misconduct, discipline, school searches and seizures, reporting offenses, police interviews and arrests, and restitution for vandalism are all part of the Hawaii Administrative Rules Title 8 Department of Education Subtitle 2 Education Part 1 Public Schools Chapter 19 regulations. Schools record and track these incidents in the Incident Log.

Page 2

The following tabs can be accessed by selecting Page 2 of the Student Profile (from a selection box in the upper right corner of the Student Profile screen):

• Activities – Displays student’s participation in Parent-Community Networking Centers (PCNC) activities.
• Releases – Tracks consents for the release of information related to the student. The DOE is prohibited from releasing any education records or personally identifiable information without the written consent of the parent or student, if parental rights have been transferred.
• Medical – Displays health information. The information that comes from the Student Information System (SIS) cannot be modified within eCSSS. However, eCSSS users are able to add specialist information, as appropriate
• Events – Functions like a "notepad" where the school can document information, on an informal basis, about the student that the Student Team needs to know. Examples include notes about the existence or revision of a Behavior Support Plan (BSP) or the date a student left and returned from an extended trip.
• Transportation - Allows schools to submit a Transportation Curb-to-Curb (ST-11 form) Service form in eCSSS.